In recent years, companies in Spain have had to adapt to a wave of new tax regulations that directly target their tax system. billing. Between them, Verifactu has become one of the most talked about—and feared—by many businesses. If you use Zoho For your business management, the question is clear: is Zoho ready to comply with this regulation? And how can you adapt your system without complicating your life or jeopardizing your legal status? In this post, we discuss how to work legally with Zoho and Verifactu.
What is Verifactu and why does it affect your billing system?
The origin: Anti-Fraud Law and Create and Grow Law
Verifactu was born as part of the technical development of the Law 11/2021, on measures to prevent and combat tax fraudKnown as Anti-fraud Law, and the Law Create and Grow. Its objective is clear: to put an end to the manipulation or elimination of invoices and to promote the fiscal transparency through billing systems that send information directly to the Tax Agency, without the possibility of alteration.
Verifactu is not a software, it is a mechanism which defines how billing systems should behave towards the Tax Agency. And this is where integration with solutions such as Zoho books, Zoho Invoice or even Zoho CRM if it is linked to sales and billing processes.
Obligated companies and key deadlines
Although it's not yet mandatory for everyone, Verifactu will mark a turning point in the way invoices are issued and stored. For now, the government has extended the deadline for its entry into force. until the 1 of July of 2025but the truth is that adapting as soon as possible is key, not only to avoid penalties, but to transform the billing process into a more transparent, automated and controlled one.
Is Zoho ready for Verifactu?
Advances in Zoho Books and the integration with Verifactu
Zoho has responded quickly to Verifactu's announcement and is already actively working on developing integrations that comply with the requirements of the Anti-Fraud Law. Especially through Zoho books, your financial ERP that already has advanced functions such as:
- Electronic signature of invoices
- Audit and traceability
- Version control
- Immutable transaction log
Additionally, in their official community and support forums, Zoho has confirmed that they are preparing a direct connector with the Spanish Tax Agency, following Verifactu specifications.
Current status of the API and available connectors
Today, Zoho allows through its API customize almost any billing-related process. This has allowed partners how we can develop customized solutions to automatically send tax information according to Verifactu parameters, even before the official launch of the connector.
From Millennials ConsultingWe are already developing integrations using the Zoho Books API combined with third-party systems that comply with Verifactu regulations. The key is to use automations, log control and digital signature to maintain traceability and comply with regulations without sacrificing Zoho's flexibility.
How to adapt Zoho Books and Zoho Invoice to Verifactu step by step
Basic configuration and legal adaptation
The first step in preparing your system is to ensure you're using a fully updated and up-to-date version of Zoho Books or Zoho Invoice. From there, it's essential to:
- Configure tax fields correctly (NIF, address, CNAE code).
- Make sure that the invoices are unalterable once issued.
- Activate the audit logs and logs that indicate who, when and how a document was generated or modified.
- Apply a digital signature to the invoices issued.
- Prepare the system for automatically send the data to the AEAT in real time or near real time.
Management of automatic submissions to the Tax Agency
This is the crux of the matter. While Zoho doesn't yet have (April 2025) a direct mailing service certified by the AEAT (Spanish Tax Agency), integrations can be built via API with tools or custom developments that allow:
- Automatically send the signed invoice
- Register the confirmation of shipment and response from the AEAT
- Block subsequent modifications
From our experience, A well-done integration between Zoho Books and an authorized intermediary can fully comply with Verifactu regulations. and get ahead of the official system.
Keys to effective integration: customization, automation, and support
How to customize Zoho CRM and Books for your business
En Millennials Consulting - Digital Marketingas the Partner Zoho Official CRM, we have worked with dozens of companies to Customize your Zoho environment to your specific needs, especially in areas such as sales, accounting and legal.
"We design custom modules and workflows to optimize customer and sales management.”, a key strategy when the CRM It becomes the starting point for issuing estimates and invoices.
This customization includes:
- Custom Fields
- Automated billing flows
- Legal Notices and Alerts
Process automation and error-free compliance
Another of our strong areas is the automationFrom generating quotes to sending invoices to troubleshooting issues, everything can be automated with Zoho:
- Payment and due date reminders
- Alerts if an invoice has not been signed correctly
- Automatic sending of signed invoices through the Verifactu connector
- Encrypted email attachments for enhanced security
“We implemented scoring rules, workflows, and data analytics to improve operational efficiency.”
Importance of support and ongoing training
Adapting to Verifactu is not a one-time process, it is a long-term transformation. And that's why we support our clients not only during implementation, but also with training and ongoing support.
"We train teams and offer ongoing support to ensure maximum utilization of the platform," an essential guarantee in today's changing legal environment.
